Executive Assistant to the Head of International Affairs & International Project Coordinator

Total Number of Openings 1 Chevron is accepting online applications for the Executive Assistant to the Head of International Affairs & International Project Coordinator position   through 11, 11, 2026 at 11:59 p.m. EST. The Executive Assistant/Project Coordinator provides both administrative and analytical support to the International Government Affairs (IGA) SVP and the team. Key responsibilities of this position include but are not limited to: Schedule internal, external meetings, and business related social events; ensure Teams, or in-person meeting resources are arranged and delivered on time; prepare briefing materials for meetings and events attended; coordinate domestic and international travel itineraries, flight arrangements, and transportation logistics; coordinate of executive visits (including drafting & editing select meeting materials and briefing memorandum); manage of internal tracking processes; assist with compliance requests; workflow and analytical support to the IGA SVP and all the representatives; support the management of logistics for internal & external events. This Executive Assistant/Project Coordinator position is integral in fostering group cohesion-alignment, streamlining processes and communication, and tracking international advocacy in support of Chevron's global business strategies. Responsibilities for this position may include but are not limited to: - Provide both administrative assistance and analytical support to the International Government Affairs (IGA) SVP & team – with a focus on all international aspects of our current GA portfolio. - Proactively anticipate and resolve scheduling or other conflicts as they arise. - Reviews and screens incoming emails through regular checks, deletions, and filing and highlighting items that require immediate attention; edit and circulate emails; edit and format executive letters and briefing materials. - Track expenses and prepare TEA reports; answer telephone and take messages; coordinate with Operations Manager on guest management; maintain a trace file for SVP actions; handle confidential information of classified and sensitive materials and always maintain discretion; provide general office support as requested. - Research, compile and edit information for reports and make recommendations. Prepare drafts from notes. - Prepare presentations and draft both internal & external correspondence. - Coordinate executive visits & develop the Briefing Book (including drafting of select meeting materials and briefing memorandums). - Event/meeting planning coordination including - scheduling, organizing meeting logistics, disseminating meeting minutes, and preparing agendas. - Manage internal stakeholder engagement tracking processes. - Track and prepare reports on the key international issues where Chevron has a business presence. - Enter data into various Chevron Databases for reporting protocols and archiving. - Research and recommend changes to existing systems and procedures. - Assist with foreign & U.S. compliance requests - ensure all aspect of FCPA are followed. - Provide workflow and analytical support to the IGA SVP and all International representatives. - Coordinate travel plans and meeting activities for IGA team as needed. - Coordinate conference calls/video teleconferences for IGA team as needed. - Provide support and management of logistics for executive/stakeholder engagements in both internal & external events. - Organize & order supplies for team members with Operations Manager and compile receipts for various charges. - Set up and maintain distribution lists for IGA SVP and team. - Independently complete projects by gathering, organizing and summarizing information and preparing documents from general instructions. - Develop and implement processes to ensure projects meet business criteria; stay on track and on budget; and monitor and measure performance. - Work closely with regional Corporate Affairs teams to provide assistance in support of our international business objectives. - Provide critical support in the planning & execution of major external events that involve key stakeholders & senior executives. - Maintain a strong working knowledge of the team's strategies, tactics, projects under development, and event planning. - Assist other Operations and IGA team members as necessary. - The position is integral in fostering group cohesion-alignment, streamlining processes and communication, and tracking International advocacy in Washington DC, in support of Chevron's global business strategies. Required Qualifications: - Associate’s degree minimal (Bachelor’s degree preferred) - Minimum 2-5 years in a senior admin role supporting senior leader (Capitol Hill or Executive Branch) and experience in project coordination & management, stakeholder engagement, support for executive visits, and event/travel planning. - Demonstrated maturity and professionalism with a positive attitude - business professional attire is required daily. - Enjoy working in a high performing organization with high expectations. - Demonstrated ability to communicate with executives, government, and foreign officials. - Strong project and event management experience/skills, attention to detail, and confidentiality. - Excellent written communication skills to provide high quality briefing support to the IGA team. - Excellent computer skills with Microsoft Office Suite – Word / Excel / PowerPoint / Outlook / Teams. Preferred experience: time working either federally or internationally, with U.S. Department of State or in the Administration, on the Hill or with a Trade or Business Association in WDC. Relocation Options Relocation is not offered for this role. Only local candidates will be considered. International Considerations: Expatriate assignments will not be considered. Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for